| December 2002 |
| Attendance: J.R. Latta, Dave Ward, Chris Billups, William Snell, Oney Kirby. The meeting was called to order by President J.R. Latta. In the absence of our secretary, J.R. read the minutes from the last meeting. It was discussed at a previous meeting and was brought up again about getting a floor polisher to refinish the dining room floor. A committee was appointed to look into picking a date and finding out costs. The committee consists of Christopher Billups, Ben Buss and Jeff Ward. The board expressed that they would like a day in January picked to do the work. The York Rite bodies discussed the recent selling of their green metal lockers. There are still 4 lockers left and are available for $20 a piece. One of the recent projects of preserving our past was discussed. We are currently going through our old files and moving them to air tight containers to better preserve them. It was discussed that at least 2 members from each body be provided to catalog their files and label the containers. It was discussed about getting a pump for the dishwasher detergent to make it easier to do the dishes. We are currently measuring the detergent in a cup. This would make it faster and easier to use. A pump is being purchased through Area Distributors. The board is currently in posession of a display case that it hopes to put Masonic antiques in. The case was missing it's locking mechanism. A lock has been purchased by the board to secure this cabinet. There has been discussion at previous meetings to recarpet our lodge room and hallway. The board discussed the possibilities and decided to postpone any movement on this until after the board receives the monies from one of our Estate accounts. This Estate account is only to be used for building renovations. Our flagpoles were discussed and it was said that they are currently at Brother Tim Dunbar's house. Tim volunteered to do some welding on the poles to get them ready to be used as flagpoles. At the last board meeting the board voted to remove the wooden cabinets in our kitchen and replace them with the stainless steel cabinets that is currently in the basement. After discussion, the board decided to wait until after January to begin this work due to some upcoming events in the month of December. The wooden cabinets that come out are going to be disposed of. At a previous meeting, Bro. Christopher Billups suggested that the board purchase a membership to the Missouri Lodge of Research. This was suggested so that our library might have some newer books for the brethren to read. J.R. Latta volunteered to handle contacting the Lodge of Research to acquire the membership. Since our last meeting the parking lot has been restriped. A report was given on the job and it was reported that we paid the gentleman $150 for his work. It was brought up by Dave Ward to have a white stripe put down the outside edge of the driveway to make it easier to see at night. Also, at a previous meeting, it was decided to remove the interior curb on the lower drive to make more room to get through. It was brought up that Bro. Jim Ruby has offered to do the work to install the gravel and asphalt to finish the lower drive. A motion was made and seconded that we allow Bro. Ruby to do this. The motion passed. Sometime since our last meeting some property damage has occurred. It seems that someone coming from the upper drive to the lower missed the drive and went over the curb, scraping about 6 foot of curb. The board decided that a property damage report needed to be filed with the Police Department. It has been overheard at many of our functions that the temple used to have a can opener capable of handling large cans. Prices were given to purchase such a can opener to replace the missing one. A motion was made by Dave Ward to purchase the "heavy duty" can opener at a price of $88.88. The motion was seconded by Oney Kirby and was passed with the consent of the board. The board discussed the current insect problem we're having. Brothers have reported seeing bugs in the kitchen and in the basement. The board is looking into what it would cost to spray the building. The board was reminded that election of officers would be held at the next meeting. The board discussed the ongoing project of updating our By-Laws. We are currently operating under By-Laws from the 60's and need to get sections revised to take into account representation from the Eastern Star body. The board president discussed a new estate account that we would be getting. He wanted to make sure that we were all aware of what the stipulations and amounts were. The brother has specified that the money be used only for purchasing new items to renovate our building. This would assist us in new carpet, chairs, painting and etc. At our February meeting we have a gentleman from a money management place in Quincy coming to speak to us about our financial status. Currently, because of low interest rates, our CD's were cashed and the money placed in our interest bearing checking account. The gentleman that's coming suggested we hold on to it until March before we decide where to put it. It was discussed putting the money into some type of money market account until March but was voted to leave the money in our checking account until after the February meeting. There being no further business Bro. Oney Kirby made a motion to adjourn. The meeting was closed by our President. Christopher Billups Board Member |